Railway Pass Cancellation Process for Employee in HRMS

The HRMS portal provides railway employees a streamlined process to cancel their e-passes when needed, and this comprehensive guide explains the complete railway employee pass cancellation procedure through the HRMS system.

Pass Cancellation Eligibility

Valid Reasons for Cancellation

• Duty leave not granted with proper supervisor certification
• Medical emergencies supported by railway doctor’s certificate
• Natural calamities affecting train services
• Death or accident in family with documentary proof

Important Prerequisites

• Pass should not be already used for reservation
• Proper documentation from competent authority required
• Supervisor’s endorsement mandatory for cancellation

Railway Pass Cancellation Process Steps

Initial Steps

1. Login to HRMS portal
2. Navigate to Pass > My Issued Passes menu
3. Locate the pass to be cancelled
4. Click on Cancel button against the relevant UPN
5. Upload approval document from competent authority
6. Provide detailed cancellation reason
7. Submit supporting documents based on cancellation grounds
8. Click Submit
9. Tap Applied against the pass for which cancellation request raised and submitted.
10. New Popo up will appear with status and if rejected you are allowed to apply again.

Approval Workflow for cancellation of Railway employee pass

Pass Clerk Review

1. Pass clerk reviews cancellation request
2. Verifies uploaded documents
3. Forwards to Pass Issuing Authority with remarks

Final Authorization

1. Pass Issuing Authority reviews request
2. Checks declaration and documentation
3. Approves or rejects cancellation request

Railway Employee Pass Post Cancellation Process

For Approved Cancellations

• System updates pass status
• Employee receives confirmation SMS
• Pass quota gets restored for future use

For Rejected Requests

• Employee can reapply using Apply Again option
• Must provide additional documentation if required

Remember that Railway employee pass cancellation is approved only under specific circumstances and requires proper documentation, Just ensure all supporting documents are ready before initiating the cancellation request.