The split pass application feature in Railway HRMS allows employees to divide their journey into multiple segments, and this comprehensive guide explains the complete process of applying for and managing split passes through the HRMS portal after sanction of Railway employee pass for their requirements.
Railway HRMS Split Pass Application Process
The below are simple initial login and application process steps to access Railway split pass application along with status check
- Log into the HRMS portal using your HRMS ID and password.
- Navigate to Pass > My Issued Passes menu to view all issued passes.
- Locate the pass number for which you need to apply for a split pass.
- Click the ‘Apply’ button next to the relevant pass number.
- Select the From and To stations for your travel segments.
- Upload necessary approval documents from the competent authority
- Provide a detailed reason for requesting the split pass
- Submit the application for Pass Clerk review.
How to Track Split Application Status
- Click ‘Applied’ to view your application details.
- Monitor the approval process through the dashboard.
- If rejected, use the ‘Apply Again’ option to resubmit with corrections.
Pass Clerk Processing for Railway Split Pass
Verification Steps
- Pass Clerk reviews the split pass application details.
- Checks original pass application against split request.
- Verifies uploaded documents and travel requirements.
- Forwards approved applications to Pass Issuing Authority.
Final Issuance
Pass Issuing Authority Actions
- Reviews split pass application and supporting documents.
- Confirms declaration requirements are met.
- Issues the split pass upon approval.
- System sends SMS confirmation to employee with split pass details.
Important Considerations
Documentation Requirements
- Competent authority approval is mandatory.
- All supporting documents must be clearly scanned.
- Original pass details must match split pass request.
- Maximum allowed splits as per railway rules.
Remember that Railway employee split pass application with new process must be applied for well in advance of the intended travel date to allow sufficient time for processing and approval through various authorities.
