The railway HRMS portal requires specific declarations and adherence to important guidelines for smooth pass processing, and here is a comprehensive overview of essential notes and declarations for railway employees.
Railway Employee Pass Application Declarations
Personal Information
- Full passenger names required instead of initials.
- Current age must be entered even if it changes between pass issue and reservation.
- Valid railway employee ID card mandatory during journey.
- Maximum two dependents allowed per pass.
- Total members limited to 5 when including dependents.
Journey Details
- Break journey stations must be declared if applicable.
- VIA stations need specific declaration through checkbox.
- Split pass requires competent authority approval.
- Journey dates must fall within pass validity period.
Important Considerations
Documentation Requirements
- Dependency proof documents must be current.
- Age proof certificates for all members.
- Marriage certificates where applicable.
- Medical certificates for dependent parents.
- Bonafide certificates for dependent children.
Eligibility Rules
- Spouse details must match official records
- Children’s age must be within dependent criteria
- Parents’ dependency status must be documented
- Only legally recognized relationships accepted
Remember that accurate family declaration is essential for smooth pass processing. Keep your family details updated and ensure all supporting documents are valid before submission.
Suspension Declaration
- Mandatory declaration of non-suspension status.
- Must be confirmed through checkbox.
- False declaration may lead to disciplinary action.
- Pass clerk verification required.
Technical Requirements
OTP and Security
- Security PIN valid till pass expiry.
- Same PIN used for all reservations.
- OTP validity limited to 20 minutes.
- Maximum three prints allowed per pass.
Remember that accurate declarations and proper documentation are crucial for successful pass processing and usage, and any discrepancy may result in rejection or cancellation of the pass application.
