Complete Guide 2025 for Railway HRMS portal which revolutionized the pass management system for railway employees.
Before applying for Railway epass, completing the family declaration is a crucial first step that ensures smooth pass generation.
- Keep dependency proof documents ready for upload
- Dependency proof documents
- Age proof certificates
- Marriage certificates if applicable
- Bonafide certificates for dependent children
- Medical certificates for dependent parents
- Ensure family member details are accurate and updated
- Prepare digital copies of required certificates
Below is the process after entry of pass details by pass clerk.
Railway Pass Family Member Selection and Declaration Process
- Access the HRMS portal at hrms.indianrail.gov.in/HRMS/
- Enter your HRMS ID and password
- Verify using OTP sent to registered mobile number
- After entering the details by Pass clerk
- Tap Pass > Pass Set List
- Check the details > Confirm
- Click Pass > Family Declaration
- Choose eligible family members from the list
- Provide dependency reasons where required
- Upload supporting documentation
- Maximum two dependents allowed per pass
- Total members limited to 5 when including dependents
- Navigate to Pass > Family Declaration menu
- Select eligible family members from the list
- Provide dependency reasons where required
- Upload supporting documents for dependents
- Tick the Terms and Conditions
- Click Submit for Pass Clerk verification
Verification and Approval
Pass Clerk Review
- Pass Clerk reviews submitted family details
- Verifies uploaded documents and dependency claims
- Accepts or returns the declaration with remarks
Post-Approval Actions
- Receive confirmation SMS on registered mobile
- Proceed with e-pass application after approval
- Update family details if changes occur
Important Considerations
Documentation Requirements
- Bonafide certificates for dependent children
- Age proof documents for family members
- Marriage certificates where applicable
Restrictions
- Maximum two dependents allowed per pass
- Total members limited to 5 when including dependents
- Age criteria must be met for dependent family members.
Technical Support
For assistance with family declaration:
- HRMS helpdesk: 7786940452
- Email support: irhrms@cris.org.in
- Pass-related queries: 9891643886
Remember that accurate family declaration is essential for seamless e-pass generation and usage in the railway digital pass system. Keep your family details updated to avoid delays in pass processing.
